QuickBooks is widely known around the business world for its renowned accounting software. As a business owner, it’s a no-brainer to sign up to easily track sales and expenses for clean books. Of course, there are many Point-Of-Sale systems that you can easily integrate with the software, but have you heard of its very own QuickBooks Point of Sale?
No more trying to connect various systems, QuickBooks Point of Sale creates a seamless line of communication between the two most essential pieces of your business together: sales and accounting.
Before you get too excited, though, this robust software does come with a hefty price tag. (We don’t want to spoil the fun, so you can just scroll to the pricing section to see what we’re talking about.) So this leads many to question, is it worth it? Well, let’s find out.
What is QuickBooks Point of Sale?
QuickBooks Point of Sale (POS) is QuickBooks’ answer to the missing piece of their accounting software. Store owners can use this point of sale system for small and large businesses dealing with sales transactions. It works for single-store and multi-store businesses for sales, payment processing, and inventory management.
Still not sold on QuickBooks? You can also check out Wave vs Quickbooks: An Honest Review of 2 Powerful Accounting Tools
QuickBooks All-In-One System
The seamless integration with the QuickBooks accounting software makes this an easy choice for many business owners looking for an all-in-one system.
This integration also lowers your risk for both software communication and human errors. Sure, you can use Zapier to connect just about anything. However, when you’re dealing with two separate systems, it’s much more common for pieces to slip and information to go awry.
The same can be said for human manipulation. As humans, we’re not perfect, and we make errors. Although as a store owner, errors with your numbers can be costly mistakes. QuickBooks Point of Sale eliminates that potential risk factor by keeping everything all bundled together through one system.
QuickBooks Point of Sale Features
Here are the six features of QuickBooks Point of Sale that are imperative for an efficiently ran eCommerce business.
Automatic Inventory Sync
Overselling can lead to customer dissatisfaction and add additional stress to your plate while scrambling to fulfill orders. With QuickBooks Point of Sale, every order triggers an automatic inventory update so that your numbers are always current. Here you can track every sale, purchase, and return to manage inventory. This keeps your buyers happy and helps you prepare for when you need to restock.
Extensive Payment Method Options
QuickBooks Point of Sale accepts virtually ALL payment methods – a significant plus for stores with international customers. Not only do they accept payments from the major card companies (Visa, Mastercard, American Express, and Discover), but they also now offer the tap to pay feature as well for in-person sales. This opens the possibilities to contactless and mobile payments, including Apple Pay, Google Pay, and Samsung Pay.
Automated reconciliation for online sales, inventory, and customer data
Less time spent reconciling and more time spent on your business. With QuickBooks Point of Sale for eCommerce, your entire operation syncs up online with your financial software. This means that your inventory, sales, and customer data are instantly synced across the systems, leaving little space for costly entry errors.
Then to top it off, the detailed reporting features make tax time an absolute breeze.
Compatible with top shopping carts and popular online marketplaces
- Big Commerce
So whether you’re pulling in sales from your website or dropshipping through an online marketplace (or maybe a little of both), QuickBooks Point of Sale has you covered.
Simplified Product Listings
With QuickBooks Point of Sale, you can create and manage product listings directly from your main dashboard. Then you can simply push those listings out to your website and other channels. This feature will ultimately help to reduce errors and promote consistency between online and in-store products.
Also, where better to configure and list pricing than directly from your payment and sales dashboard? Then any updates will automatically transfer on to wherever your products are listed.
QuickBooks Point of Sale Shipping Manager
What we love most is that QuickBooks Point of Sale can help manage every step of the sale, from the initial purchase to fulfillment. From your POS dashboard, you can easily print pick lists, packing slips, and shipping labels.
Once started, orders are automatically routed to the correct fulfillment center where QuickBooks works with UPS, FedEx, ShipStation, and Stamps.com.
How to Get Started
So there’s QuickBooks accounting, QuickBooks Point of Sale, and then the eCommerce integration. QuickBooks uses Webgility to link QuickBooks Desktop Point of Sale with eCommerce stores for full online sales functionalities.
This connection is simple to set up and creates a beautiful streamlined process for your orders from your online store to your QuickBooks Point of Sale to your final accounting.
You can see how simple it is to make the connection between QuickBooks Desktop Point of Sale and Webgility here: Connecting QuickBooks and Webgility
In terms of pricing, everything is separate, which is where it can get a bit pricey. To determine the best plan for you and your store, you should consider several different factors:
- What QuickBooks will you need? Do you have employees that you’ll need to include in payroll? Will you be using their accounting feature? (If applicable)
- Do you have a storefront? Will you need the POS hardware for a desktop or a mobile phone?
- How many orders are you bringing in a month? Less than 100? Or is it more in the 1000-5000 range?
All of these questions are areas that you should assess before determining what pricing level you will need to commit to.
QuickBooks accounting starts with plans at $25/month (Simple Start Plan) and goes up to $180/month (Advanced Plan), depending on the features you will need.
Then the one-time cost for QuickBooks Desktop Point of Sale varies between $1,200 and $1,900 based on your business’ needs as well. However, you should note that these costs do not include the price of POS hardware for in-person sales.
Finally, you will need to consider pricing for the eCommerce integration piece that’s powered by Webgility. For the basic plan, it’s $49/month (or $39/month if you pay annually) and increases to $179/month (or $149/month for annual plans) depending on the number of orders you process each month.
So as you can see, depending on the size of your store, the pricing is steep but a needed expense for serious business owners.
Is QuickBooks Point of Sale for eCommerce pricey? Yes. Is it worth it? Definitely.
You will only get what you put into your business. QuickBooks Point of Sale provides a level of automation and efficiency for online sales that simply goes unmatched compared to other systems. Then if you’re already using QuickBooks accounting for your bookkeeping, it should be a no-brainer to stay within the same umbrella.
We know there are a lot of POS systems out there, but for online store owners, we think this one takes the cake!
If you are interested in learning about some of the other payment processors on the market, you can take a look at Stripe vs Square: 2021 Review of Two Powerful and Efficient Payment Processors
When you’re a new eCommerce business owner, it can be overwhelming to decide which eCommerce platform you should use, which Point of Sale system is best for your needs, and so on and so on.
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Frequently Asked Questions
Can QuickBooks be used for POS?
Yes! Through QuickBooks online, you can access the QuickBooks Point of Sale. QuickBooks Point of Sale (POS) is a fully functioning software that seamlessly connects your sales with your accounting software.
Is QuickBooks POS good for small businesses?
For small business owners who already use QuickBooks for their daily accounting, QuickBooks Point of Sale (POS) is the ideal software for easy and efficient order tracking.